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Since 2020, virtual working and virtual assistants have been all the rage. If you get bogged down in your craft business with day-to-day tasks, a virtual assistant might be perfect for you.
If you’ve never considered a virtual assistant for your craft business, read on for a list of tasks you could have a virtual assistant do.
Table of Contents
19 Tasks a Virtual Assistant Can Do in Your Craft Business
Social Media
From posting on Instagram or Facebook to creating pins for Pinterest, a virtual assistant can handle these tasks. If you aren’t confident in letting someone take over your social media, have them schedule the messages so you can look over them before they post.
Answering Emails
Emails take a lot of time away from creating. And of course, it is best to answer emails as quickly as possible. Have your virtual assistant take over for you.
Video Editing
A virtual assistant can edit videos into reels, stories, or TikTok content. All you have to do is upload raw video and let your virtual assistant get to work.
Creating Invoices
Creating invoices can be time consuming. For your business to keep running, you obviously need to send them out to get paid. Have your virtual assistant help you out.
Input Listings
Virtual assistants can list products on Etsy, Shopify, or your website. The time you would have spent doing this can be used for creating.
Proofreading and Editing
Not the best with grammar? Have your virtual assistant read and edit materials before you post them online.
Printable or SVG Creation
Whether you want to add a line of printables to your store or need SVG cut files created, a virtual assistant could help with these tasks.
Newsletter Creation
We know that emails sell. Use a virtual assistant to create a newsletter and email it to your list.
Event Planning
Whether you are hosting a craft night out or a weekend long retreat, a virtual assistant can do everything from researching event spaces to menus, and registration to printed materials.
SEO Audits and Updating
Search Engine Optimization can be time consuming. Why not put your virtual assistant on it?
Website Maintenance
After your virtual assistant completes an SEO audit, have them get to work on editing or updating your website.
Researching Help for Services
If something is out of the realm of your virtual assistant, he or she can hit the internet and find someone that can help you out.
For example, if your virtual assistant isn’t familiar with SEO tactics, they can surely scour the internet looking for the best priced service to complete the task.
Placing Supplier Orders
I don’t know about you, but when I sit down to order supplies I search several websites for the best deal. Obviously, this is time consuming. Put your virtual assistant on the job!
Creating Advertising
If you use Facebook Ads, Google Ads, Etsy Promoted Listings, or Pinterest Ads you can have your virtual assistant create and manage those ads for you.
Market Research
If you are trying to break into new demographics, put your virtual assistant on the job! He or she can dig into the internet and see what is selling and what is not.
Entering Data
Working on inventory in your craft room? Write it down one a piece of paper and snap a picture. Let your virtual assistant organize the information into a nice and tidy spreadsheet for you. He or she can also help you keep it up to date.
Bookkeeping and Accounting
A virtual assistant can manage invoices, track expenses, reconcile accounts, and prepare financial reports for you to review.
Survey Creation and Analysis
Want to know something from your customer base? Use a virtual assistant to design a survey, collect responses, and analyzing the survey data.
Honestly, a virtual assistant can do anything that can be done offsite using a phone or a computer.
Online Course Creation and Management
If you’ve always wanted to create a course but don’t have the time, use a virtual assistant to help create and manage the course and other educational materials.
Where to Find a Virtual Assistant?
When hiring a virtual assistant, you’ll need to decide whether you will hire an assistant to complete a single job, or a day-to-day assistant.
I’ve hired virtual assistants for help along the way while maintaining Cutting for Business. I’ve successfully used Upwork. You can sign up and post a job, or simply look through the users. They list their specialities and their price per hour. You’ll find that prices vary greatly; but remember – the quality of work is directly tied to the price you pay.
Not ready to hire a virtual assistant but need to save some time in your craft business? See if ChatGPT can help.
Since 2015, Christine Schinagl has been helping crafters start and run craft businesses through her blog, Cutting for Business. As a Silhouette and Cricut crafter herself, she has a unique take on what works and what doesn’t work in the craft business world. She also teaches a course on creating digital SVG designs, available at How to Design SVGs.