Skip to Content

10 Words to Avoid in Customer Service – and Alternatives

Affiliate Disclosure: As an Amazon Associate I earn from qualifying purchases. Additionally, I may get commissions for purchases made through other affiliate links in this post.

A huge part of running a small business with your Silhouette Cameo or Cricut is dealing with customers. Whether it is through your own website, your Etsy shop, or via social media, there are words and phrases that you want to avoid when dealing with customers. Today, I share some of them and give you great alternatives to use.

Words & Phrases to Avoid in Small Business Customer Service

Avoid This Use This
No. I can’t do that, but this is what I can do…
I don’t know. Let me find the answer for you.
Calm down or settle down. I understand how you feel.
I’m sorry. I will fix this situation/problem.
You are the first problem I’ve had./No one else has complained about this. I’ve never had someone bring this to my attention, what more can you tell me about this issue?
It’s not my fault. Let me see how I can fix this.
There’s nothing I can do. While I can’t do that, this is what I can do…
That’s the manufacturer’s issue. This is a manufacturing issue, but I can fix it and then bring it to the attention of the manufacturer.
Sorry, that’s the policy. This is the policy, however, I can offer this alternative.
No problem. Customers aren’t the problem – so this phrase doesn’t even make sense. A simple “You’re welcome” will usually work well.

Personally, I try to stay away from using negatives at all when speaking to customers. Negative words have a bad connotation, but when you use positive words to say the same thing – you will often have a more satisfied customer.

Did you like this post? Save it to Pinterest:


10 Words to Avoid in Customer Service - and Alternatives - A good read for Silhouette Portrait and Cameo or Cricut Explore or Maker Small Business Owners - by

Priyanka Behera

Thursday 17th of January 2019

Thank you for the post, it is really helpful.

Christine, Cutting for Business

Sunday 25th of August 2019

My pleasure!